Beginner's Check List

 

- Study your clients and their requests/needs very carefully
- Make sure to know the budget first
- Involve the client in the site inspection and selection
- Know your product inside out
- Be available 24/7
- Have a full network of vendors: photographers, video people, florists, AV equipment specialists, linens suppliers, etc.
- Have solid caterers
- Have a printer for the invitations, menus, programs, agendas etc.
- Be very creative and think outside of the box to come up with different themes
- Have strong contacts with different DJs, bands, trios, quartets, etc.
- Have good contacts in a few hotels for their boardrooms
- Like mentioned here, make sure to have the preferences of other people like vegetarians - no beef, no pork etc.
- Make sure if some don't drink alcohol
- Make sure you don't have anyone allergic to shell fish, seafood, peanut butter etc. Have antidotes ready, just in case
- Strong contacts with marketing and PR companies
- Contact with different transportation companies
- Have plan B, C, and D. I was in situation where I had to move entire corporate gala dinners at the spur of the moment because of weather changes
- The day of the event make sure that you are there very early and have a full rehearsal if AV equipments/ projectors are used for the meeting
- Have electricity transformers if delegates are from overseas
- Have all your correspondence, documents, agendas ready on you - like on a memory stick - wherever you go
- Be very flexible and diligent
- Always smile, no matter what
- Finally, have fun doing it because it is fun